How to check the productivity level of employees?

Does it feel like your team is working all day and still lacks productivity in different spheres? Wondering what we can do to overcome this issue? No worries, you’re not alone. Many organizations struggle with the silent productivity, unclear goals, and unsatisfied employees. 

This guide will explore all the essential details that you need to know. From understanding the HRMS (Human Resource Management System) to knowing what features can benefit your business to take it to another level, and help to maximize profits. 

As per the recent study by the Vlerick Business School, 34% of the employees have not witnessed any unboarding at their company or organisation. 

What is HRMS Software?

HRMS (Human Resource Management System) is an automated software that has built-in features designed for maintaining all the HR core activities, from storing personal data to payroll. 

Let’s understand HRMS with the help of an example to better understand. 

A company has an HR manager, and performs all the essential tasks from noticing the time of clock-ins, clock-outs, and break durations, wages, etc., on an Excel sheet. However, at the time of salary distribution, the employee is dissatisfied due to human error and salary calculation. 

Does it create a fuss? Will it change into an argument between an HR manager and an employee?

Definitely! This situation can worsen the company’s environment and the credibility of the organization. Therefore, it is essential to substitute with the built-in modern HRMS software. 

HRMS software is the digital platform that performs the core HR duties, but in a systematic way. It offers multiple features that are designed to encompass the employee’s activity throughout working hours. 

Why Should Organisations Invest in  HRMS? 

Nowadays, with the advancement of digitalization and technology, the world is evolving. If companies want growth and to uphold their business, investing in HRMS software can enhance productivity among the team members. 

You might be thinking, how can investing in HRMS uplift your business? No worries, with the advanced features and technology, you will see a difference in your profits.

Here’s a detailed breakdown of how HRMS software is considered a game-changer, and you should invest your money. 

• HRMS reduces the time you spend on administrative work and provides adequate time to plan different tasks. 

• Lower the risk of human errors and improve data accuracy. 

• Enhances employee engagement for specific tasks, projects & events. 

• Tracks the performance of the employees and provides analytics for a clear understanding.

• Ease the process of hiring, interviewing, and application submissions. 

What are the different ways to improve employees’ productivity?

While working in an organization, every employee plays a crucial role in contributing to the team. But sometimes, due to the work pressure and lack of performance feedback, the growth of an employee stops at a point in time. But no stress! With the HRMS, employees, HR professionals, and CEOs can utilize their efficiency in various areas beyond manual data entry and performance calculation. 

There are multiple ways to improve employees' information. Read the pointers below to elevate the efficiency and productivity.

Improve Work Culture

Try to create a supportive environment where employees feel comfortable and free to share their ideas on projects. Here are a few points that you must read to improve work culture and productivity: 

• Involve employees to take participation in decision-making and project handling.

• Reward employees for the small achievements and celebrate the moment. 

• Take feedback from time to time and work on the weaker aspects. 

Provide the Right Tools & Environment

Try to provide the right tools to the employees to achieve the planned workforce. You must include the necessary technology to ease the employee’s duties. Read the pointers below to get a deeper understanding.

• Invest money in technology and tools. 

• Create a healthy work workspace by minimizing the air quality, lighting, and noise level. 

• Minimize the distraction level, avoid excessive meetings, and unnecessary rules. 

Promote Employee Development

Remember to support the employees and offer coaching, mentoring, and further training. Sometimes repetitive tasks can be monotonous, and this will automatically lower the productivity and performance level of an employee. 

To maintain the overall productivity in an organisation:

• Held a workshop and invited a field specialist to guide further. 

• Offer opportunities for employees to develop new skills.

• For the new employees, explain to them about the tasks, priorities. 

Offer Leaves & Vacations

One of the major reasons for lower productivity is recruiting candidates and explaining their roles and tasks. We often see cases where employees resign from the company due to a lack of leave approval. 

If an employee is working consecutively for hours and needs a break, then the company should oversee the situation. It is essential to take a short break from work to maintain peace and recharge the mind to produce a creative idea.

Here are the solutions to increase the efficiency and productivity of an employee. 

• Plan a vacation for the employees, as it reduces chronic work pressure. 

• Approve leaves in the case of emergencies and other necessary events.

By following the above-mentioned ways, you can strategize and create a healthy work environment and culture for the employees, which will automatically maximize the productivity within the team. 

How to check the productivity level of employees?

Now, you know how to increase the productivity level of employees, but it is necessary to understand how you can check the result. The results are shown after following all the steps mentioned above. 

All you have to do is maintain all the activities of an employee, including the working hours, break duration, and the time the employee has spent on the system. 

Here are the factors that help in evaluating the productivity hours of an employee: 

• Working Hours

• Clock-ins & Clock Outs

• Break Duration

• Number of Leaves Taken

• Employee Engagement 

• Revenue Generation 

We know that tracking all these activities of total employees in the organisation is quite difficult and messy. But what will be your reaction if you know that there is HRMS software available in the market that helps in tracking productivity? 

HRMS software comes with a built-in feature that tracks all the activity performed by the employee. The productivity lens records all the data of an employee, including how much time is spent on the system. 

HRs and Owners can usually check the number of visits of the employee in certain apps and websites. You can customize the apps and website at your convenience as per the requirements and business operations. 

Conclusion

HRMS (Human Resource Management System) is an essential tool for organizations to track employees’ productivity. It tracks the working hours, attendance, and manages leaves and payroll automatically. 

Willing to invest in core HRMS software? Choose Human Maximizer to perform the daily tasks of an HR manager. Instead of manual work, shift to the digital and modern automated HRMS software to save your time and increase efficiency to uplift your business.  

If you need more information and want to see the advanced features of Human Maximizer, navigate to Human Maximizer and try it now for your satisfaction. 

Frequently Asked Questions

How does HRMS help in increasing productivity?

HRMS plays a crucial role in increasing the employees’ productivity by monitoring the daily tasks and managing leave, attendance, and payroll. 

Which are the best Human Resources Management Services?

Human Maximizer is one of the best Human Resource Management Software that tracks and monitors daily tasks. 

How is HRMS linked with productivity?

HRMS is interconnected with productivity as it encompasses the employee’s shifts, working hours, break durations, and attendance. Along with this, it helps in managing leave & payroll. 

Is HRMS better than manual data entry?

HRMS is a more advanced and helpful tool for the organisations that substitutes manual data entry.